We introduce the benefits of digital posters as a way for participants to present their work and to find out about the work of others. We also describe:

1. how to submit a digital poster, and
2. how to view digital posters.

There will be sessions based on the digital posters at the onsite event in Canberra (digital poster sessions at the Canberra event) and at the co-conferences.

Effective engagement with the digital posters requires an up-to-date web browser for viewing digital posters (this link also provides advice if you are on an older web browser or experience problems with your web browser).

The deadline for submitting digital posters was Monday August 12, 2013. Thanks everyone for the great submissions! If you missed the deadline, you can still submit a digital poster to be reviewed and included in the data commons where the digital posters will be lodged after the conference.

WHY DIGITAL POSTERS?

Forget presenting to an audience of five in a windowless hotel room. No more standing alone by your poster while everyone else is drinking wine and chatting.
Enjoy more opportunity to find out about the research and teaching of others interested in research integration and implementation.

The First Global Conference on Research Integration and Implementation is providing an innovative way for you to both showcase your research and teaching and to learn about the contributions of others – digital posters.

• Digital posters become available for viewing by anyone interested in the conference – anywhere in the world – as soon as they have been accepted. They are therefore available in the months and weeks leading up to the conference and will also remain viewable after the conference.
• Digital posters come with a discussion function, so that authors and viewers can easily connect to share ideas or find out more. Discussions can be public, allowing others to join in, or private.
• There are a variety of options for showcasing your work with digital posters. If you have:
  • a large body of work available on existing websites and digital repositories, you can construct the digital poster as a portal to those sites
  • produced a seminal book, the digital poster can present a summary of the key issues and advertise the book
  • written a journal paper or report (for example, describing a case of research integration and implementation or an innovative interdisciplinary curriculum), you can alert viewers to the findings with the digital poster
  • a clever idea to share, describe it in a digital poster.
  • There’s no limit to how many digital posters you can submit. Indeed we want you to showcase your achievements in research integration and implementation – all of them!
  • Digital posters are short and punchy, allowing you to review a lot of contributions quickly. But they also provide references and links to help you find out more on topics of particular interest.
  • The search function allows viewers to search on any word in the digital poster, as well as by author, title and conference theme.
  • The technology is based on Microsoft PowerPoint presentations and is easy to use.

DIGITAL POSTER SUBMISSION INFORMATION AND FAQ

The process of submission is designed to be reasonably intuitive once you hit the pink ‘SUBMIT DIGITAL POSTER’ button in the column on the upper right.

The first step is to sign-up to obtain a unique log-in name and password. These log-in details are required for uploading digital posters and reading messages from the reviewers of your digital poster/s. While you are waiting for the log-in name and password to be e-mailed to you (this will usually be almost instantaneous) you will be asked to enter details about your first digital poster. But you will not be able to upload this poster until you have logged in (and you will have an opportunity to amend the details about the poster at this stage). When you are ready to upload second and subsequent digital posters, you do not need to sign-up again. You can just log-in using the unique log-in name and password you have been assigned.

The process has been designed so that you just need to follow a set of relatively simple steps. If you have problems, please contact: I2Sconference@…

What is a digital poster?

Like traditional posters, digital posters provide a concise snapshot of your work. But instead of a physical poster pinned to a board, digital posters are a brief Microsoft PowerPoint presentation which is viewed on a computer or handheld device. Digital posters can be made more eye-catching with the addition of animations, video or audio.

Is Microsoft PowerPoint the only option?

The system is designed to work with Microsoft Powerpoint, but will also accept Apple Keynote. If you want to use some other format please contact the digital poster managers at: I2Sconference@.

Can digital posters be downloaded by viewers?

Yes, digital posters can be downloaded by viewers, but only as Portable Document Files (PDF). Please note that the PDF will not contain animations, video or audio inserts that may have been in the original digital posters. An important reason for converting digital posters to PDF is that some viewers using older web browsers on older operating systems will not be able to view the digital posters as Microsoft PowerPoint presentations, as these systems may not be up-to-date enough to handle the PowerPoint converter we use.When you are developing your digital poster, please bear in mind that it can be downloaded as a PDF file. Only present work that you are happy to have widely shared.You should also note that the file name that you give your digital poster before you upload it is the name that will be visible on the PDF file.

Requirements for producing digital posters

1. File size: No larger than 55 MB (including embedded images, audio and video).
2. Presentation length: 15 slides or less, including first and last slides as described below. You will maximise the chance of people viewing your poster if they can rotate through the slides, including all audio/video, in less than 5 minutes.
3. First slide should include: title, author names (if there is more than one author, please underline the name of the contact author), the main theme the presentation addresses (i.e. choose from Concepts and methods, Case studies, Institutional barriers and enablers, Educating the next generation, Associations and networks, Other). A photo of the contact author would liven up this page.
4. Penultimate slide: Provide key references and weblinks to your work.
5. Last slide:
   1. Contact author name and contact details, including as appropriate: email, URL, LinkedIn address and Twitter handle.
   2. The full conference title and website link (The First Global Conference on Research Integration and Implementation, [LINK REMOVED] I2Sconference.org).

Advice for preparing digital posters

Make your digital poster short and catchy – think of it as an advertisement or portal to entice viewers to find out more. Focus your digital poster as a ‘bite-sized chunk’ of information – a concise description, brief overview and direction to further information – and limit it to just one topic. For example, if you want to present two case studies, make a separate digital poster for each.If you don’t have a Microsoft PowerPoint organisational template, you can use our  PDF version of a PowerPoint template as a guide to build your own digital poster in PowerPoint (232KB PDF of a PPT). If you’d like the PowerPoint version to use, e-mail us on I2Sconference@… and we would be happy to e-mail it to you. These three example digital posters may give you some ideas.

• for a portal to existing websites and digital respoitories (295KB PDF of a PPT);
• as an advertisement for a book (1.4MB PDF of a PPT);
• for the findings of a journal article or report (227KB PDF of a PPT).

You can view other presentations by clicking the green VIEW DIGITAL POSTERS button to inspire your thinking.

Identifying the conference theme relevant to your poster

You will be asked to assign your poster to one of the following conference themes:

• concepts and methods;
• case studies;
• institutional barriers and enablers;
• educating the next generation;
• other.

If your poster describes a professional association, network or community of practice, please assign it to ‘associations and networks’.

When viewing the posters you can search for posters by theme. Each poster can only be assigned to one theme.

Language options for digital posters

The conference language is English. All digital posters must be submitted in English. In addition, if English is not your native language, you can also submit your poster in your native language. If you do this, please also include the title in English and your name using the English alphabet and specify the language of the poster in the title e.g. TITLE – Thai version.

The review process and digital poster viewability after submission

Your digital poster will be peer-reviewed and you will be notified about the outcome. We aim to do this within five working days. If you do not receive such notification, please contact: I2Sconference@…. ACCEPTANCE: Once your digital poster is accepted, it will be able to be viewed immediately by anyone interested in the conference. REVISION REQUIRED: You may be asked to revise your digital poster, particularly if the reviewers find a mistake or think it could be made punchier or more effective. You will be sent an e-mail notifying you of this decision, along with instructions about how to access the reviewers’ comments (you’ll need to log-in using your unique log-in name and password) after following the link in the e-mail or after clicking on the pink ‘SUBMIT DIGITAL POSTER’ button). We are posting the comments on a (private) webpage in the digital posters system, rather than sending them by e-mail, so that we can keep track of the review process. You can reply to the reviewers for clarification or to discuss a request. Once you have made your revisions, you will need to re-upload your digital poster and it will be reviewed again. DECLINE: Your poster will be declined if it is not relevant to the conference themes. Please bear in mind that this is a conference about methodology, especially systems-based action-oriented multidisciplinary, interdisciplinary and transdisciplinary approaches. Digital posters should describe what you did, not what you found.

If you want to discuss your digital poster before submission, please contact the conference organising team on: I2Sconference@…

Submission deadline

The submission deadline for digital posters was 12 August 2013. Thanks everyone for the great submissions! If you missed the deadline, you can still submit a digital poster to be reviewed and included in the data commons where the digital posters will be lodged after the conference.

Discussion about your digital poster

Both digital poster authors and viewers can interact via the inbuilt messaging service within the digital poster system. Viewers can send authors public and private messages within the messaging system by using the green ‘VIEW DIGITAL POSTERS’ button (in the upper right column). Once in this system, just choose the poster of interest and use the ‘View all discussions’ button to the right of the displayed digital poster to access the messaging system. For authors, each accepted digital poster will be allocated a discussion function. If a viewer posts a message about your digital poster, you will receive an e-mail notification. You can view and participate in the discussion by finding your poster using the green ‘VIEW DIGITAL POSTERS’ button. You can also view messages by logging-in using the pink ‘SUBMIT DIGITAL POSTER’ button and checking the messages on your “My Status” page. Viewers can also send authors private messages. These will come to your e-mail and will not be registered in the digital posters system. If you respond to a private message, it will help the recipient if you copy their original message into the body of your e-mail.

VIEWING DIGITAL POSTER INFORMATION AND FAQ

When you hit the green ‘VIEW DIGITAL POSTERS’ button in the column on the upper right, you will be given three options for viewing the digital posters which have been accepted for the conference:

1. Search for a poster;
2. List poster themes;
3. List all posters.

Search for a poster: If you click on this button you can search for digital posters by author, poster number, title or keyword. However, for the keyword search you can only search by single words or words adjacent to each other on any poster. You can search across all digital posters or restrict your search to one of the conference themes (concepts and methods, case studies, institutional barriers and enablers, educating the next generation) or look for submissions by professional societies, networks and communities of practice (“submissions by associations and networks”). You can also search for digital posters which have been categorised as “other”.

List poster themes: If you click on this button, you can search for all the digital posters in any of the conference themes (see immediately above for details about the themes).

List all posters: If you click on this button you can view all digital posters.

Each digital poster comes with a discussion function. You can participate in and follow a public discussion trail about each digital poster and also register if you ‘like’ the digital poster. There’s also a facility for private e-mail discussion between a viewer and the author.

If you have any problems viewing or discussing digital posters, please contact: I2Sconference@…
 

BEST WEB BROWSERS TO USE FOR VIEWING DIGITAL POSTERS

The digital posters system aims to make digital posters viewable through as many different browsers as possible. You may, however, have problems using the digital poster system if you are on an older browser and we provide information on how older browsers treat the digital posters and how to update your browser if necessary. For the best results we recommend you use: Firefox version 20 or later; Google Chrome version 25 or later; Microsoft Internet Explorer version 9 or later; Opera version 12 or later; Apple Safari version 6.

You should be able to view (but not download) digital posters on an iPhone, iPad or Android device.