Information About Submission And Viewing

 


 

Please note that this conference was run some time ago and links that have subsequently become inactive have been removed.

 


 

Submitting a digital poster

Viewing a digital poster

 


 

Submitting a digital poster

 

Quick tips for submitting a digital poster

  • If you do not upload the digital poster yourself, but ask someone to do it for you, please note that the e-mail address entered for the sign-up will be the e-mail address that receives all correspondence about the poster (from reviewers and commentators).
  • Please give your digital poster powerpoint a file name that includes your surname and all or part of the title.
  • Please choose the conference theme that is most suitable for your digital poster before uploading.

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How to create an account (sign-up)

The process of submission is designed to be reasonably intuitive once you hit the orange ‘SUBMIT DIGITAL POSTER’ button.

The first step is to sign-up to obtain a unique log-in name and password. These log-in details are required for uploading digital posters and reading messages from the reviewers of your digital poster/s. While you are waiting for the log-in name and password to be e-mailed to you (this will usually be almost instantaneous) you will be asked to enter details about your first digital poster. But you will not be able to upload this poster until you have logged in (and you will have an opportunity to amend the details about the poster at this stage). When you are ready to upload second and subsequent digital posters, you do not need to sign-up again. You can just log-in using the unique log-in name and password you have been assigned.

The process has been designed so that you just need to follow a set of relatively simple steps. If you have problems, please contact: aic2014@paperlessevent.com.au.

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What is a digital poster?

For AIC2014 we invite you to submit one or more digital posters of your best published work. Digital posters provide a concise snapshot of key findings in the Implementation Science field. Digital posters are a brief Microsoft PowerPoint presentation which is viewed on a computer or handheld device. Digital posters can be made more eye-catching with the addition of animations, video or audio.

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Is Microsoft PowerPoint the only option?

The system is designed to work with Microsoft Powerpoint, but will also accept Apple Keynote. If you want to use some other format please contact the digital poster managers at: aic2014@paperlessevent.com.au.

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Can digital posters be downloaded by viewers?

Yes, digital posters can be downloaded by viewers, but only as Portable Document Files (PDF). Please note that the PDF will not contain animations, video or audio inserts that may have been in the original digital posters. An important reason for converting digital posters to PDF is that some viewers using older web browsers on older operating systems will not be able to view the digital posters as Microsoft PowerPoint presentations, as these systems may not be up-to-date enough to handle the PowerPoint converter used. When you are developing your digital poster, please bear in mind that it can be downloaded as a PDF file. Only present work that you are happy to have widely shared. You should also note that the file name that you give your digital poster before you upload it is the name that will be visible on the PDF file.

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Requirements for producing digital posters

  • File size: No larger than 55 MB (including embedded images, audio and video).
  • Presentation length: 15 slides or less, including first and last slides as described below. You will maximise the chance of people viewing your poster if they can rotate through the slides, including all audio/video, in less than 5 minutes.
  • First slide should include: title and author names. A photo of the contact author would liven up this page.
  • Penultimate slide: Provide key references and weblinks to your work.
  • Last slide:
    • Contact author name and contact details, including as appropriate: email, URL, LinkedIn address and Twitter handle.
    • The full conference title and website link (Second Biennial Australian Implementation Conference (AIC): http://www.ausimplementationconference.net.au/).

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Advice for preparing digital posters

Make your digital poster short and catchy – think of it as an advertisement or portal to entice viewers to find out more. Focus your digital poster as a ‘bite-sized chunk’ of information – a concise description, brief overview and direction to further information – and limit it to just one topic. For example, if you want to present two case studies, make a separate digital poster for each.

Three examples may give you ideas for your digital poster:

  1. Fast-tracking implementation through trial design
  2. Workforce training in evidence-informed decision-making
  3. Evidence-based policymaking: Can we improve the impact of research?

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Identifying the conference theme relevant to your poster

You will be asked to assign your poster to one of the following conference themes:

  • Terminology (building a shared understanding of the implementation practice and science terms)
  • Concepts and theories (implementation concepts and theories)
  • Implementation (putting implementation science into practice and policy)
  • Scaling-up (effective scaling-up service and system wide innovation)
  • Measurements and tools (measurements and tools for implementation science and practice)
  • Evaluation (evaluations of efforts to effectively implement for positive outcomes for individuals)
  • Leadership (leadership and leadership's role in implementation)
  • Policy development (policy development and application for effective implementation)
  • Teams (implementation teams and their role)
  • Capacity building (capacity building within organisations and across multiple layers of a system (for example, practitioners, managers, organisational leaders and policy-makers) to apply what we know from implementation science to what we do in real-world settings to improve outcomes for individuals and society)
  • Other

When viewing the posters you can search for posters by theme. Each poster can only be assigned to one theme.

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The review process and digital poster viewability after submission

Your digital poster will be peer-reviewed and you will be notified about the outcome. The three possible outcomes are described below. We aim to undertake the review within five working days. If you do not hear from us in that time, please contact: Gabriele.Bammer@anu.edu.au.

ACCEPTANCE: Once your digital poster is accepted, it will be able to be viewed immediately by anyone interested in the conference.

REVISION REQUIRED: You may be asked to revise your digital poster, particularly if the reviewers find a mistake or think it could be made punchier or more effective. You will be sent an e-mail notifying you of this decision, along with instructions about how to access the reviewers’ comments (you’ll need to log-in using your unique log-in name and password) after following the link in the e-mail or after clicking on the orange ‘SUBMIT DIGITAL POSTER’ button). We are posting the comments on a (private) webpage in the digital posters system, rather than sending them by e-mail, so that we can keep track of the review process. You can reply to the reviewers for clarification or to discuss a request. Once you have made your revisions, you will need to re-upload your digital poster and it will be reviewed again.

DECLINE: Your poster will be declined if it is not relevant to the conference or if the work has not been published.

If you want to discuss your digital poster before submission or at any stage during the process, please contact: Gabriele.Bammer@anu.edu.au.

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Submission deadline

The submission deadline for digital posters is Monday 11 August 2014.

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Discussion about your digital poster

Both digital poster authors and viewers can interact via the inbuilt messaging service within the digital poster system. Viewers can send authors public and private messages within the messaging system by using the yellow ‘VIEW DIGITAL POSTERS’ button. Once in this system, just choose the poster of interest and use the ‘View all discussions’ button to the right of the displayed digital poster to access the messaging system. For authors, each accepted digital poster will be allocated a discussion function. If a viewer posts a message about your digital poster, you will receive an e-mail notification. You can view and participate in the discussion by finding your poster using the yellow ‘VIEW DIGITAL POSTERS’ button. You can also view messages by logging-in using the orange ‘SUBMIT DIGITAL POSTER’ button and checking the messages on your “My Status” page. Viewers can also send authors private messages. These will come to your e-mail and will not be registered in the digital posters system. If you respond to a private message, it will help the recipient if you copy their original message into the body of your e-mail.

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Viewing a digital poster

How to view posters

When you hit the yellow ‘VIEW DIGITAL POSTERS’ button, you will be given three options for viewing the digital posters which have been accepted for the conference:

  1. Search for a poster
  2. List poster themes
  3. List all posters

Search for a poster: If you click on this button you can search for digital posters by author, poster number, title or keyword. However, for the keyword search you can only search by single words or words adjacent to each other on any poster. You can search across all digital posters or restrict your search to one of the conference themes.You can also search for digital posters which have been categorised as “other”.

List poster themes: If you click on this button, you can search for all the digital posters in any of the conference themes.

List all posters: If you click on this button you can view all digital posters.

Each digital poster comes with a discussion function. You can participate in and follow a public discussion trail about each digital poster and also register if you ‘like’ the digital poster. There’s also a facility for private e-mail discussion between a viewer and the author.

If you have any problems viewing or discussing digital posters, please contact: aic2014@paperlessevent.com.au.

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Best web browsers to use for viewing digital posters

The digital posters system aims to make digital posters viewable through as many different browsers as possible. You may, however, have problems using the digital poster system if you are on an older browser and we provide a description of how different browsers can be updated to their current latest version in this document:  aic2014_digital-poster_browser-issues-faq.pdf. For the best results we recommend you use: Firefox version 30 or later; Google Chrome version 35 or later; Microsoft Internet Explorer version 9 or later; Opera version 22 or later; Apple Safari version 6.

You should be able to view (but not download) digital posters on an iPhone, iPad or Android device. 

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